Draftsheet AI

Draftsheet AI is an innovative, AI-powered time-tracking solution designed specifically for law firms to solve the pervasive problem of underbilling. The average fee earner under-reports 48 billable minutes per day, which at a rate of £250 per hour translates to an annual loss of £48,000 per fee earner. This product addresses this issue by running silently in the background on each lawyer's machine, monitoring active applications and documents without interrupting their workflow. Unlike generic time trackers, Draftsheet AI is built end-to-end for legal billing, ensuring that lawyers can focus entirely on their work while the system captures billable activity automatically. The application groups activity into sessions, matches clients and matters, assigns billing codes, and writes narratives. At the end of each day, fee earners spend just 10 minutes reviewing and approving pre-filled time entries before exporting them directly to billing systems like Clio or LEAP. Crucially, Draftsheet AI is designed with robust security and privacy in mind. It never captures keystrokes, screenshots, file contents, email body text, or clipboard contents. Encrypted activity logs and DPA compliance are standard, making it a secure and essential tool for solo practitioners, small firms, and mid-sized firms looking to recover lost billable time, improve billing accuracy, and increase overall revenue.

Silent Passive Activity Capture

Draftsheet AI operates completely in the background on each fee earner's machine, eliminating the need for manual timers or forms. The desktop agent captures activity every few seconds, recording the active application name, window and document title, browser tab title and domain, calendar event title and duration, and active or idle timestamps. This hands-free approach ensures that every billable moment is logged without interrupting the lawyer's focus, allowing them to concentrate on legal work rather than administrative tasks.

AI-Powered Timesheet Generation

At the end of each day, a single click triggers the AI to process captured activity data. The system groups related activity into coherent sessions, intelligently matches these sessions to the correct clients and matters, assigns appropriate billing codes, and writes detailed narratives for each entry. This automation transforms raw activity logs into professional, billable time entries that are ready for review in under a minute, significantly reducing the time spent on manual timesheet creation.

Self-Learning Personal Model

Draftsheet AI continuously improves its accuracy through a self-learning mechanism. Every time a fee earner makes an edit, such as reassigning a session to a different client, correcting a billing code, or tweaking a narrative, the system retrains that individual's personal AI model. This means the AI gets better at predicting the correct client, matter, and billing code over time, leading to fewer corrections and faster daily reviews as the system adapts to each user's unique workflow and preferences.

Comprehensive Revenue Reporting

Practice managers and firm administrators gain access to a real-time dashboard that provides a firm-wide view of billing performance. The reporting feature displays hours captured, approved, and exported per fee earner, utilisation rates by individual and team, a comparison of billed versus recorded time to show leakage at a glance, and breakdowns by client and matter. This data is updated in real-time as entries are approved, allowing firms to monitor performance and make informed decisions before the month-end scramble.

Recovering Lost Billable Hours for Solo Practitioners

Solo practitioners often juggle multiple responsibilities, from client meetings to court appearances, making it easy to forget logging time. Draftsheet AI captures every minute of billable activity automatically, from drafting documents in Word to reviewing emails in Outlook. The end-of-day review takes just ten minutes, and the AI's self-learning model quickly adapts to the practitioner's specific clients and matters. This ensures that no time is lost to administrative oversight, directly increasing revenue for the sole practitioner.

Improving Billing Accuracy in Mid-Sized Firms

Mid-sized law firms with multiple fee earners face the challenge of inconsistent time tracking across the team. Draftsheet AI standardises the process by providing a uniform, passive capture system for all lawyers. The revenue reporting dashboard allows practice managers to see utilisation rates and leakage across the entire firm. This visibility helps identify underperforming fee earners or inefficient workflows, enabling targeted training and process improvements that enhance overall billing accuracy and firm profitability.

Streamlining Timesheet Review for Busy Associates

Associates in fast-paced legal environments often resent the time spent on manual timesheets at the end of a long day. Draftsheet AI eliminates this frustration by presenting a pre-filled timesheet with AI-drafted narratives and auto-assigned billing codes. The associate simply approves, dismisses, or adjusts entries, a process that takes minutes rather than hours. This streamlined workflow reduces administrative burden, improves morale, and ensures that associates are accurately compensated for all their billable work.

Enhancing Client and Matter Management for Practice Groups

Practice groups that handle complex matters with multiple billing codes and client references benefit from Draftsheet AI's intelligent matching capabilities. The AI learns which activities correspond to which clients and matters, even when dealing with similar document titles or overlapping projects. The system's ability to merge or split sessions and reassign entries ensures that every minute of work is correctly attributed. This granular accuracy improves client billing transparency and reduces disputes over time entries.

Draftsheet AI offers two pricing tiers designed to fit the needs of different law firm sizes. The Solo plan is ideal for sole practitioners and small firms, including passive activity capture, AI timesheet generation, billing code auto-assignment, CSV and PDF export, 30-day data retention, import of clients and matters, and email and chat support. The Firm plan is designed for mid-sized firms and includes everything in the Solo plan plus revenue reporting, direct billing system integrations, client and matter management, a utilisation dashboard, 90-day data retention, and phone support. Both plans feature a free pilot period with no setup fees, and the pricing is structured as a per-seat annual contract. Users can cancel anytime during the pilot period.

How does Draftsheet AI ensure the security and privacy of sensitive legal data?

Draftsheet AI is designed with security as a core principle. The desktop agent never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs, query strings, or clipboard contents. It only captures the active application name, window and document title, browser tab title and domain, calendar event title and duration, and active or idle timestamps. All activity logs are encrypted, and the system is DPA compliant as standard.

How much time does a fee earner need to spend reviewing timesheets daily?

Fee earners are expected to spend approximately 10 minutes at the end of each day reviewing and approving their pre-filled timesheets. The AI groups activity into sessions, matches clients and matters, assigns billing codes, and writes narratives automatically. Users can approve, dismiss, reassign, merge, or split entries, and edit narratives as needed. This significantly reduces the time traditionally spent on manual time logging.

Does Draftsheet AI integrate with existing legal billing systems?

Yes, Draftsheet AI offers direct billing system integrations for Firm plan users. After reviewing and approving entries, fee earners can push their timesheets directly to popular legal practice management systems such as Clio and LEAP. Solo plan users can export timesheets in CSV and PDF formats for manual import. The system is designed to fit seamlessly into existing workflows without requiring a complete overhaul of current billing processes.

Can Draftsheet AI be used by firms of all sizes?

Yes, Draftsheet AI offers two pricing tiers to accommodate different firm sizes. The Solo plan is ideal for sole practitioners and small firms, providing passive activity capture, AI timesheet generation, billing code auto-assignment, CSV and PDF export, and 30-day data retention. The Firm plan is designed for mid-sized firms and includes everything in Solo plus revenue reporting, direct billing system integrations, client and matter management, a utilisation dashboard, 90-day data retention, and phone support.